8 Awesome Welcome Kit Ideas for Onboarding

Editor’s Note: This article was updated January, 2022.

Create a welcome kit that makes new employees feel like part of the team

While the onboarding process can last as long as 12 months, first impressions count for a lot. A thoughtful welcome kit can make a great first impression with new employees

An effective onboarding process should acclimate, engage and help retain new hires. The impression new employees take away after their first day plays a key role in successfully onboarding them.

It’s important to note, that onboarding is not the same as orientation. Orientation covers basic paperwork and tasks for new employees, onboarding is about fully integrating them into the company culture.

In this article we’ve rounded up 8 awesome ideas to make a welcome kit that helps new employees feel like part of the team. Even on their first day.

Other articles and resources you might like:

Two photos of branded items for new hires. One image shows custom printed vinyl logo stickers applied on a water bottle and laptop sitting on modern wood desktop with a white washed brick background. The other image shows a half inch Avery binder with customized company handbook binder cover and spine inserts.
Help new employees enjoy their first day. Include both fun and useful items in your welcome kit.

1) Logo vinyl stickers for laptops and water bottles

Vinyl logo stickers are a must-have item for onboarding welcome kits. Everyone loves stickers for adding to water bottles, laptops and other personal items.

During the onboarding process logo stickers help new hires engage by self-identifying themselves as part of the team. By sporting their new stickers employees show that they’re proud to be part of the company.

Pro Tip: Logo stickers are also great for corporate events, handing out to clients and including as freebies in business mailing and shipping.

Ordering custom-printed die-cut vinyl stickers through our WePrint® service is super easy. You can order 1 to 10,000 custom vinyl stickers in minutes.

  1. Upload your logo
  2. Enter your sticker size
  3. Pick matte or glossy vinyl
  4. Choose quantity and add to cart

2) Onboarding binder for welcome kits

Orientation often comes with a lot of paperwork. Yes, it is important, but you don’t want juggling a stack of paperwork to be the overwhelming impression that new employees get on their first day.

Durable view binders are perfect for storing orientation paperwork. Adding a customized binder to your onboarding welcome kit is something new employees can use right away, and down the road. 

You can also add some helpful resources that help a new hire integrate with the team. For example, a list of cross-functional team members they should meet and suggested topics to discuss.

With such a list, new hires are encouraged to proactively seek out their new teammates and engage with their expertise. It’s also a great cheat-sheet for remembering names after first-day introductions.

To customize a binder for your onboarding welcome kit:

  1. Create an 8.5” by 11” cover sheet to slip in the binder’s view front
  2. Personalize the binder with the employee’s name on the spine
  3. Add helpful resources that help new hires to integrate themselves

Pro Tip: For creating customized binders, try printable binder spine inserts. Our free binder spine templates help you create designs that look polished and professional.

Two images side by side. Left side shows an office cubicle desk with a conversation-starter tent card. The tent card reads, “Hello, My Name Is” and “I Like” with handwritten answers. Right image shows Avery icebreaker adhesive name badges. The adhesive name tags have “Hello, Who Am I Again?” with fun graphics to circle.
Bonding with the team is an important part of onboarding. Add items to your welcome kit that encourage lighthearted conversation.

3) “Conversation-starter” desk tent card

Socializing can be hard on the first day of work. Give your team the opportunity to take the lead, rather than leaving all the pressure on new employees.

A “conversation-starter” tent card with a fun fact about the new person is inviting. It encourages employees to come up and chat and gives them something to talk about.

Here’s how to create your own using 2-1/2″ x 8-1/2″ printable tent cards and our free Avery Design and Print Online software:

  1. Use the matching Avery template
  2. Click Start Designing
  3. Choose a design or start from scratch
  4. Add or edit text using the Text tool
  5. Preview, save and print

4) Fun adhesive name badge icebreakers

Icebreaker name badges are also great for encouraging conversation and socializing. Plus they’re super easy and convenient. Just grab a pack and some permanent markers.

Hand them out to new employees, or even your whole team on days when you have a new person coming in.

Two square images next to each other. Left image shows an Avery greeting card printed with “Hello & welcome to the team!” on the front next to an envelope with a logo sticker used as an envelope seal. Right image shows a small branded kit which includes hand sanitizer, tissues, a face mask and a card that features germ-prevention tips.
Show new employees that you care about them as people, not just workers. Include a sincere message and thoughtful wellness items.

5) Branded greeting cards for onboarding

Create your own branded greeting cards that are blank inside. That leaves plenty of room to write a sincere, handwritten message to your new employee.

Printable greeting cards in various sizes and finishes are great for quickly creating a few cards at a time. For larger quantities and/or printing saturated colors and photos try custom printed cards.

Personalize free predesigned templates, or design from scratch with tools in Avery Design and Print Online. Check out this quick video to help you get started.

Subscribe to our YouTube channel for more Avery Design and Print Online tutorials, printing advice, and more.

Projects can be saved to your free Avery account and printed from any device. You can also share saved Avery template projects with the whole team via email.

6) Sanitizer and mini germ-free kits

Germ-free kits are always useful, and help keep the office healthy. Including them in your welcome kit for new employees is an awesome idea because it has two onboarding benefits:

  1. Shows that your company culture prioritizes employee safety
  2. Reinforces expectations that employees embrace germ-prevention practices

Add some flair to your germ-free kit with a branded safety tips card and customized hand sanitizer labels.

Square 1-1/2 by 1-1/2 inch labels are the perfect size for small hand sanitizer bottles. Or browse custom printed waterproof labels for more sizes and shapes. 

Here are two fun designs for 1-1/2 inch square labels:

Create your own safety tip card using printable postcards and our free germ safety template. You can add your own logo to any of our predesigned templates by using the Add Image button.

Learn more about how to add and edit images in Avery Design and Print Online.

Two images of welcome kit items customized with Avery fabric transfers. Left image shows a company tee personalized with a new employee’s name. Right image shows a canvas tote bag customized with a company logo.
Add personalized details that help your new employees feel like part of the team with iron-on fabric transfers.

7) Create personalized company t-shirts

Company swag your new hire can wear with pride helps them fit in. Depending on the size of your company you may already have t-shirts that you can include in your onboarding kit.

If so, small fabric transfers are perfect for personalizing individual shirts with employee’s names. Or you can quickly make your own company tees from scratch using larger fabric transfers.

Here is a quick guide to the best fabric transfers for personalizing or creating company tees:

  • 2” x 3” rectangle fabric transfers for light or dark fabric
  • 5” round fabric transfers for light or dark fabric
  • 5” x 11” full sheet fabric transfers for light, dark or stretchable fabric

Learn more about fabric transfers and how to make your project a success. 

8) Give welcome kits in a branded tote bag

Instead of using disposable packaging, use a branded tote bag for your welcome kit. Extra tote bags are always useful, especially for employees still in the process of onboarding and settling in.

Most common blank tote bags are made of light-colored canvas. Fabric transfers for light fabric are ideal for totes as they’re designed to work best with white or light-colored 100% cotton and cotton/poly blends.

Help new employees fit with an awesome welcome kit

Add items to your welcome kit to help employees enjoy their first day. Custom vinyl logo stickers are quick and easy with our hassle-free printing service. A personalized a binder is perfect for first-day paperwork.

Encourage socializing with a “conversation starter” tent card and icebreaker name badges. Include welcome kit items that show employees that you care about them as people, not just workers.

A greeting card with a sincere handwritten message goes a long way to make new hires feel welcome. A germ-free kit communicates that employee safety is a priority.

Fabric transfers are great tools for personalizing and creating company swag. Personalized details in your welcome kit to help onboarding employees fit in and feel like part of the team.

What was your best experience the first day at a new job? Let us know in the comments and subscribe for more workplace tips and ideas.

One thought on “8 Awesome Welcome Kit Ideas for Onboarding”

  1. Excellent post, Jo! The onboarding process introduces new employees to your team and creatively engages them to help them feel at ease in the new company. The process is vital because it allows new recruits to adjust to their position and the firm’s expectations. Giving a personalized laptop cover, in my opinion, is a valuable item to have in the welcome package.

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