Whether your run your own business, you’re planning your wedding or another big event, or you’re sending out wedding invites, getting the address labels done can be a hassle. But we’re here to help. In just a few steps, we will help you take the mystery out of mail merge for fast, easy labels just the way you want them. It’s a time-saver you won’t want to miss.
1. Collect your names and addresses
If your address book consists of handwritten names and addresses, not to mention scribbled scraps of paper and torn off return address labels, then you’ve come to the right place. When you create your single, consolidated mailing list, that’s your key to saving time in the long run. Instead of hand addressing envelopes year after year, all you have to do is enter the names and addresses one time in your spreadsheet program.
2. Select a spreadsheet program
Whether you have different mailing lists in different programs, or you’re creating one for the first time, choose one database program you’ll want to use to enter your information. Microsoft® Excel® and Google Drive™ are two programs you might consider. Once you’ve entered your names and addresses to create your mailing list, updating your information is a snap. No more crossing out addresses in your address book every time someone moves and gets a new address. If you don’t have a spreadsheet with all of your names and addresses, you can start with our pre-formatted files for Microsoft Excel or other programs.
3. Use Avery Design & Print Online
Avery Design & Print is available for free. Avery Design & Print will import the names that you just typed into Microsoft Excel or another spreadsheet program and get them ready to print.
4. Mail merge your information
Now you’re ready for the fun part. If you’re using Avery Design & Print Online, select a text box then click Start Mail Merge under the Import Data (Mail Merge) tools. The application will help you locate your file and upload the names, then format the labels the way you want and you’re done! Watch the demo to see it in action!
5. Peel and mail, and away they go
Now that you’ve conquered the task of creating a mailing list and the mail merge, here’s one more handy tip to complete your successful mailing. You can use Avery Easy Peel® White Labels on your envelopes. If you want professionally printed address labels, Avery WePrint is the way to go. Customize and order online with fast delivery.
Now that mail merge is no longer a mystery, try it out yourself! Get started with Avery Design & Print. Once you create your own mailing list and become a pro at mail merge, you can use these same steps for adding names to name badges, place cards and much more.