Take the Mystery Out of Mail Merge

mail merge

Whether your run your own business, you’re planning a big work event, or you’re sending out wedding invites, getting addresses and other data properly on your products can be a hassle. But we’re here to help. In just a few steps, we will help you take the mystery out of mail merge for fast, easy labels just the way you want them. It’s a time-saver you won’t want to miss.

1. Collect your data

If your data consists of handwritten names and addresses, not to mention scribbled scraps of paper and torn-off return address labels, then you’ve come to the right place. It’s time to create a single, consolidated mailing list, or data list to save time in the long run. Instead of hand-addressing envelopes or individually editing labels for inventory or tracking, all you have to do is enter the information time in your spreadsheet program. And then keep it updated.

2. Select a spreadsheet program

Whether you have different lists in different programs, or you’re creating one for the first time, choose one database program you’ll want to use to enter your information. Microsoft Excel and Google Sheets are two programs you might consider. Once you’ve entered your data to create your list, updating your information is a snap. When data changes or someone’s address changes, it’s easy to update and track. If you don’t have a spreadsheet with all of your names and addresses, you can start with our pre-formatted files for Microsoft Excel or other programs.

3. Use Avery Design & Print

Avery Design & Print is available for free. Our software program will import the data from your spreadsheet and get them ready to print or order your custom products.

4. Mail merge your information

Now you’re ready for the fun part. If you’re using Avery Design & Print, select a text box then click Start Mail Merge under the Import Data (Mail Merge) tools. The application will help you locate your file and upload the names, then format the labels the way you want and you’re done.

Watch the demo to see it in action!

5. And away they go

Now that mail merge is no longer a mystery, try it out yourself! Get started with Avery Design & Print. Once you create your own data list and become a pro at mail merge and variable data, you can use these same steps for adding text to product labels, names on name badges, tracking info or storage boxes, and much more.   And if you need any help at all, please reach out to our Customer Care team at (800) 942-8379 and they can guide you through the steps.

4 thoughts on “Take the Mystery Out of Mail Merge”

  1. Once I watched the video on how to mail merge I was able to switch the data input. THe issue I had was I have a design that had different sized fonts for each line and saved it but when I opened the project it changed to all the same size. It would be great to be able to have each field (column) brought in to it’s own text box but that’s more what a real applications does not a web based application.
    I wish Avery still had a downloadable application for the Mac.

    1. Hi,
      In Design & Print Online you can merge each column into separate text boxes on a project. Check out this article on how to do it. Also, we are in the process of updating this video. The team said they will keep this in mind when they update it. I’ve passed your suggestion for a downloadable application for Mac onto our development team. Thank you for reading.

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