How to Make your Own File Folder Labels

file folder labels orange calculator

Need to print labels for your file folders but not sure where to start? Don’t worry, we’ll walk you through the process step by step so that you can create the file folder labels that are right for you.

1. Plan your filing system

You likely already have a filing system in mind but make sure you know exactly how your file folders will be organized before purchasing your file folder labels. Take a step back and consider how many file labels you need to make and how often you use them every day.

Do your labels need to fit multiple lines of text? Would it be better if they were organized in categories? Do you spend a lot of time trying to reorganize file folders into the right spots after using them? Try to make a quick chart of your file folder system and see if color coding, different textures or printing icons would make your workflow easier.

Before you finalize the structure of your file folder label system, also think ahead and imagine how well your plan will adapt to your future needs. Looking for a few quick ideas? Check out our article on different types of file folder organization strategies to help you get started.

2. Measure the file folder tab

Once you know how your filing system will be organized it’s time for the next step: finding the right label size. Most file folder tabs will fit a standard 2/3″ x 3-7/16″ file folder label but it’s always a good idea to grab a ruler and double check. Some file folders may be designed to fit a larger 15/16″ x 3-7/16″ file folder label which provides extra space for printing.

Shop all of our file folder label options to choose the right one for your needs.

3. Choose your file folder label material

Standard, classic white labels are a reliable choice that work for any project. Most of the white label material used in Avery labels also include TrueBlock® technology which lets you easily reuse old folders by completely obscuring the print underneath the label. However, there are many other material types to keep in mind that can also help with your file folder organization.

Clear file folder labels have a shiny finish and virtually disappear when applied to the file folder.

Colored file folder labels feature a strip of preprinted color across the top of the label that can help you quickly sort through your file folders.

EcoFriendly file folder labels are created entirely with recycled material.

Removable file folder labels are perfect if you are constantly reusing file folders.

Looking for something a little more unique? Shop our wide catalog of label materials including kraft brown labels, waterproof labels and labels in a variety of colors.

4. Find the right file folder label template

The fastest way to find a template for Avery file folder labels is by searching for the 4-5 digit product code on our site. For example, you can find the template for our 2/3″ x 3-7/16″ white file folder labels by searching our site for the product number: 5366.

The product number will be on the front of the packaging but you can also find the template number on the sheet of labels as well. Once you are on the template page, you can download file label templates compatible with Microsoft Word, Adobe Photoshop, Apple Pages and more.

You can also customize each label with our design software, Design & Print Online. Our free online software provides blank and predesigned templates that can be personalized with text as well as tools to import data from spreadsheets, create sequential numbers, upload custom images and much more.

5. Printing your file folder labels

Once you’re happy with your design and ready to print, make sure your printer settings are set correctly for the best results. Make sure that the printer is set for the right sheet size and that the paper type is set to print on labels.

Also confirm that you’re printing the template at “Actual Size” and that the template is not being resized to fit the sheet. We would highly recommend printing on a blank sheet of paper first to make sure that your print will be aligned and scaled correctly. If your test print looks good then you’re ready to start printing your file folder labels.