How to Make Avery File Folder Labels

how to make file folder labels

Get organized with printable file folder labels or custom file labels

Do you need labels for your file folders but are not sure where to start? Don’t worry, we’ll walk you through the process step by step so that you can create the file folder labels that are right for you. With Avery, you have options that help you easily make labels to fit your exact need. You can purchase our popular retail label packs, buy blank labels by the sheet, or order professionally printed labels for big jobs. Then use our free file folder label templates to personalize your filing system your way.

Follow the steps below to start making your file folder labels.

1. Plan your filing system

You likely already have a filing system in mind but make sure you know exactly how your file folders will be organized before purchasing your labels. Take a step back and consider how many labels you need to make and how often you use them.

Do your labels need to fit multiple lines of text? Would it be better if they were organized into categories? Try to make a quick chart of your file folder system and see if color-coding, different textures, or adding icons would make your workflow easier.

Before you finalize the structure of your file folder label system, also think ahead and imagine how well your plan will adapt to your future needs. Looking for a few quick ideas? Check out these desk organization tips for some more ideas to help you get started.

2. Measure the file folder tab

Once you know how you’ll organize your filing system, it’s time for the next step: finding the right label size. Most file folder tabs will fit a standard 2/3″ x 3-7/16″ label but it’s always a good idea to grab a ruler and double-check. Some folders may be designed to fit a larger 15/16″ x 3-7/16″ label which provides extra space for printing.

Shop all Avery label options to choose the right one for your needs.

3. Choose your label material

Standard, classic white labels are a reliable choice that works for any project. Most of the white label material used in Avery labels also includes TrueBlock® technology which lets you easily reuse old folders by completely obscuring the print underneath the label. However, there are many other material types to keep in mind that can also help with your file folder organization.

Clear file folder labels have a shiny finish and virtually disappear when applied.

Colored file folder labels feature a strip of preprinted color across the top of the label that can help you quickly sort through your folders.

Eco-friendly file folder labels are made with recycled material.

Removable file folder labels are perfect if you are constantly reusing folders.

Looking for something a little more unique? Shop our wide catalog of printable and custom printed label materials. Choose from everything from kraft brown and bright white to waterproof, holographic, and metallic labels in your size, shape, and quantity.

4. Find the correct template

The easiest way to find templates for Avery file folder labels is by searching by product number on our site. The product number is on the front of the packaging or on the sheet of labels as well. You can also choose a template based on your label’s size, or you can download file label templates compatible with Microsoft Word, Adobe Photoshop, Apple Pages, and more.

You can also personalize your labels with our free Design & Print Online software. It provides blank and predesigned templates that you can personalize with text and images. You can also import data from spreadsheets, create sequential numbers, and much more.

5. Printing your file folder labels

Once you’re ready to print, check your printer settings for the best results. Make sure your printer is set for the right sheet size and that the paper type is set to labels.

Confirm that you’re printing at “Actual Size” and that you don’t have it on resize to fit the sheet. We recommend printing on a blank sheet of paper first to make sure everything aligns and scales correctly. If your test print looks good then you’re ready to start printing your file folder labels.

Author: Melanie Neff

Melanie has an extensive writing background built on an impressive journalism foundation. As a reporter for USA Today and The Los Angeles Times for almost 20 years, she covered everything from the Los Angeles riots, fires, and floods to LA Lakers, Raiders and Clippers games and movie premieres. She followed her newspaper career with a long tenure covering commercial real estate financing and development. Melanie has been writing about small business marketing and labeling needs for the last 12 years. She thrives on reading, researching and expanding her knowledge of everything going on in today's business world and looks to provide the most valuable information she can to her readers.