Turn Your Address List into Labels

A quick and easy way to create personalized address labels is with Avery Design & Print Online. Here’s how to use the mail merge feature to turn your spreadsheet of names and addresses into custom labels in minutes. It’s a must-have for mass mailings you’re sending to multiple recipients! If you don't have a spreadsheet of your contact names and addresses yet, you can get started with our pre-formatted files for Microsoft Excel or other database programs.

Step 1: Go to Avery Design & Print Online

Open the free Avery Design & Print Online software at avery.com/print. To start a new project, type your Avery product number and hit Enter on your keyboard.

Step 2: Choose your design

Use the menu on the left to view design categories. When you find a design you’d like to use, click Select this Design.

Step 3: Select text box and import data

First, resize the text box to be big enough to hold your addresses. Otherwise, your text will be shrunk to fit. Next, click on the edge of the text box and select Import Data from the menu on the left.

Step 4: Locate your spreadsheet

Browse to find your spreadsheet file on your computer.

Step 5: Review list

Uncheck any items you don't want included, such as the header row on your spreadsheet.

Step 6: Arrange fields

Select a field on the left and drag it over to place it on the right. You can also double-click. If you accidentally drop a field in the wrong place, simply delete then drag and drop again.

Step 7: Merge!

Review the instructions for making changes to the format of your content. Then click Finish.

Step 8: Make final formatting touches

Changes you make will apply to all the labels while the Navigator is on Edit All, so finalize your design first. Then switch to Edit One if you need to change any individual labels, but after that, Edit All will no longer apply to those labels. Click Save and then Preview & Print.

Step 9: Choose your print option

Select Print It Yourself to print using your own printer. Choose Let Us Print for You to have Avery WePrint, our professional printing service, print your project for you and deliver it to your door in about three business days.