5 Easy Do-Ahead Wedding Planning Ideas

Suite of custom printed wedding products by Avery WePrint. Save the date, invitations, place cards, thank-you notes, wraparound

Wedding planning can be one of the most stressful events in anyone’s life. Everything needs to be perfect, from the rehearsal dinner to the ceremony to the wedding reception and honeymoon. So, we’ve put together a list of five must-have wedding planning ideas that are affordable and easy to do in advance of the big day.

Whether you’re a wedding planner looking for a simple, cost-effective way to create a coordinating suite of wedding products for your client, or you’re a bride that wants complete control of personalizing every element, these simple ideas will make your wedding day go more smoothly.

The best part is, you can choose a design to match your wedding theme from our wedding design gallery and easily apply it to all of these items for a matching collection of wedding accessories that are easy to personalize exactly how you want them.

1. Save-the-Date Cards

Tropical-themed save-the-date card printed by Avery Weprint. Envelope features matching custom round label seal
We applied our tropical-themed design to a note card for our save-the-date card and to a 2″ round label to seal the envelope.

It’s good etiquette to send out your save-the-date cards six to eight months before the wedding ceremony. Unless you’re having a short engagement (in which case you might go straight to the invites) save-the-date cards are a great way to make sure your guests will be able to make it, especially for destination weddings that require extra planning for travel.

Make sure you only send save-the-dates to people you definitely want to come. You can always send invites to guests you were wavering about later, but you can’t take back an announcement you already put in the mail. Also, address your cards with each specifically invited guest to avoid any confusion.

Since these are the first thing your guests will see about your upcoming nuptials, this is a perfect way to test out your theme. See how your friends and family react to your cards, and then you can make changes as needed or go ahead with your chosen theme across all your printed wedding materials.

2. Invitations

Tropical-themed wedding invitations & matching wraparound address labels printed using Avery WePrint
For our wedding invitation design, we chose to match the border accent on the back of the card & added a matching wraparound address label.

Your wedding invitations give your guests a small taste of the nuptials to come and should hopefully garner excitement. Once you are set on your theme, personalizing your invites should now be a fun task and not a headache-filled two hours spent with a printer.

You should send out your wedding invitations six to eight weeks before the ceremony so guests can again make sure their schedule is clear. Don’t overload your invitations with too much information and clutter. Things to include should be the host, the names of the happy couple, date and time, location, reception information, dress code and RSVP card.

Make sure you only order one invitation per household to save you from ordering too many. If you use Avery WePrint, our turnaround time is fast, so you can get your custom printed invitations in as few as three days if you need a few extras at the last minute.

When it comes to addressing your envelopes, try using unique-shaped address labels to grab your guests’ eyes. Using custom printed address labels gives you complete control over the look, and is more cost-effective than hiring a calligrapher for an envelope people will glance at for a few seconds.

Wraparound labels measuring 1-3/4″x 7-17/20″ are a fun choice and serve a dual purpose. Put your guest’s address on one end of the label and your return address on the other, then wrap it around the envelope. For those last-minute guest additions, save your template and print new labels yourself using our blank labels on your home computer.

3. Personalized Wedding Favors

Nothing is quite as much fun as deciding on your wedding favors. Gone are the days of a simple bag of candied almonds or chocolate mints. So to continue our tropical theme, our designers found three easy, inexpensive wedding favors anyone can make.

  • Using our lip balm labels with seals and our tropical template, we easily created the perfect party favors for an outdoor wedding.
  • A cute container, a small plant and a custom oval label make a beautiful addition to your dinner tables, as well as a fun take-home gift.
  • We added a hanging banner tag to these adorable ceramic pineapple jars to give your table an extra punch of island fever.

4. Reception Necessities

Once your guests arrive at the reception, you want to keep things moving so the party stays on schedule. This means helping guests find their seats quickly and efficiently.

Whether you use escort cards that guests pick up and take to find their table, or you use place cards that are preset on everyone’s place setting, they’re both items you can make up ahead.

Keep in mind, however, you can’t make your seating chart until you have your RSVPs. So the benefit of using Avery WePrint allows you to have your place cards designed and ready to go. Then when your seating chart is finalized, you can use the mail merge tool to quickly add your guests’ names to each predesigned card.

Place cards

Wedding table number tent cards customized and printed using Avery WePrint
To create coordinating place cards we personalized our 2″ x 3-1/2″ tent cards with the matching theme.

If you have assigned seats, then place cards are the way to go.  Simply apply your wedding design to a folding tent card and then personalize with each guest’s name and place on each individual seat. Our design software allows you to easily merge your guest list onto your cards and labels all at one time.

Have assigned tables, but not seats?  Then escort cards placed at the entry to the reception hall will help guests find their tables.

Place cards or escort cards may not be necessary if you don’t have assigned seats or tables, but they’re always a good item to have so your guests can save their seats when they arrive at the reception. And they help carry your theme throughout your reception.

Worried about unexpected guest additions? Be sure to order a few blank place cards so that you can handwrite in names at the last minute.

Table numbers

A champagne bottle with table numbers on arched labels adds some sparkle to your wedding tables.
We replaced sparkling wine bottle labels with custom arched labels featuring each table number.

Your table numbers not only help your guests find their seats, but they’re also a perfect way to add an extra pop to your table settings.

Whether you go with something like our unique sparkling wine bottle table numbers or have a fun idea of your own, it’s simple to carry your theme using custom printed products. You can do something as simple as a personalized postcard in your centerpiece or a custom hang tag around a flower arrangement. Just choose your product and apply your wedding design.

5. Thank-You Cards

Custom printed thank you cards for a wedding printed using Avery WePrint
We took our tropical theme all the way to the end with beautiful thank-you cards and coordinating return address labels.

Your thank-you cards should be printed up well ahead of the wedding.  That way, any gifts you receive before the ceremony, you can send your thank-you note right then (one less to write after your wedding).

Keep your guest list handy, and as gifts come in, write down who it was from and what they gave you. You have up to three months to send your wedding thank-you notes, so write them in batches. Don’t try to do them all at once. Take your time and let your guests know how much their gift was appreciated and how it will be used. And make sure to thank them for sharing in your very special day.

If you’re looking for some wedding inspiration, check out our wedding design gallery which features some of our most popular customizable free wedding templates and a variety of ways you can use them.

Have any questions or any of your own creative ideas?  Let us know in the comments below.


Author: Melanie Neff

Melanie has an extensive writing background built on an impressive journalism foundation. As a journalist for USA Today and The Los Angeles Times for almost 20 years, she covered everything from the Los Angeles riots, fires and floods to LA Lakers and Clippers games and movie premieres. She followed her newspaper career with a long tenure covering commercial real estate financing and development. Melanie has currently been writing about small business marketing and labeling needs for the past 10 years. She thrives on reading, researching and expanding her knowledge of everything going on in today's business world and looks to provide the most valuable information she can to her readers.

2 thoughts on “5 Easy Do-Ahead Wedding Planning Ideas”

    1. Hi Kova,
      Unfortunately, we don’t offer puzzle invitations currently. But I will pass that great suggestion on to our R&D team. We do offer custom printed Scalloped Corner and Flourish Edge Invitations along with several different finishes, if you decide to go in a different direction. Good luck with your event!

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