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Mail merge skills

How to Go From Mailing List to Address Labels

Never done a mail merge before? Today's your lucky day. We'll show you how to go from mailing list to address labels in just minutes with these simple step-by-step instructions.

Jump to Step: 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9

Step 1: Get Free Download

Instructions: Download a free copy of Avery Wizard Software for Microsoft® Office.

Step 2: Create a Spreadsheet

Instructions: You may have mailing lists in different programs or in an old address book. In any case, you’ll want to gather and enter all those contacts into a single database or spreadsheet program, such as Microsoft® Excel. It’s a one-time effort that will help you in the long run. If you don't have a spreadsheet with all of your names and addresses, you can start with our pre-formatted files for Microsoft® Excel or other database programs.
create a spreadsheet

Step 3: Select Names and Addresses

Instructions: Highlight the column names and the rows which contain all the names and addresses that you'll want to print onto the labels.
Select names and addresses

Step 4: Start the Avery Wizard

Instructions: Click on the Avery icon button on your toolbar to start the Avery Wizard software while still working within your Microsoft® Office program. Click Next to start a new project.
Start Avery Wizard

Step 5: Enter Your Avery Product

Instructions: Enter the Avery product number or description, then click on the Search button. Choose the product from the list, then click Next.
Enter your Avery Product

Step 6: Choose a Template to Customize

Instructions: You'll find a variety of options to choose from, from blank templates to predesigned templates. Click on the template you want to use, then click Next.
Choose a template

Step 7: Add Field Names

Instructions: Delete the placeholder text. Select the field names on the right and click Add Field to Layout.
Adding field names

Step 8: Print Preview

Instructions: Choose whether you want your addresses to fill the label sheet down the column or to fill across the row.  You can click on Print Preview to see how your project will print. 
print preview

Step 9: Print

Instructions: Your mailing list is now formatted in an address label document that will open in Microsoft® Word for you to print.
Print

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